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| POLICY TYPE: EXECUTIVE LIMITATIONS |
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EL-1 POLICY
TITLE: EXECUTIVE CONSTRAINT |
| EL-2 POLICY
TITLE: TREATMENT OF Students, Parents & Community With respect to interactions with Students, Parents, and community, the DIRECTOR shall not cause or allow conditions, procedures, or decisions, which are unsafe, undignified, or unnecessarily intrusive. Accordingly, the Director may not: 1. Use methods of collecting, reviewing, transmitting, or storing client information that fail to protect confidential information. 2. Fail to know the Laws, Regulations, Policies and Procedures governing educational institutions and facilities. 3. Fail to establish with students, parents and community a clear understanding of what may or may not be expected from the service offered, and inform them of policies and procedures. 4. Fail to provide for effective handling of grievances and complaints specifically involving all parties directly affected by the complaint. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Bi-Annually in August & June |
| EL-3 POLICY
TITLE: TREATMENT OF STAFF With respect to the treatment of paid and volunteer staff, the DIRECTOR may not cause or allow conditions, which are unfair, disrespectful or unclear. Accordingly, the Director may not: 1. Fail to operate without written personnel rules which: (a) clarify rules for staff, (b) provide for effective handling of grievances, and (c) protect against wrongful conditions, and grossly preferential treatment for personal reasons. 2. Discriminate against any staff member for non-disruptive expression of dissent. 3. Prevent staff from grieving to the board when (A) internal grievance procedures have been exhausted and (B) the employee alleges that board policy has been violated to his or her detriment. 4. Fail to protect confidential information. 5. Fail to provide staff with an opportunity to become familiar with their rights under this policy. 6. Fail to provide staff with documented training & education, including but not limited to NRCCS Policies, adopted RE-2 Policies and NRCCS Board Policies. Adopted January 2000 Revised & Adopted July 2003 Monitoring Method: Directors Report Monitoring Frequency: Annually in June |
| EL-4 POLICY
TITLE: FINANCIAL PLANNING/BUDGETING Financial planning for any fiscal year or the remaining part of any fiscal year shall not deviate materially from board’s Ends priorities, risk fiscal jeopardy, or fail to be derived from a multi-year plan. Accordingly, the Director may not: 1. Fail to include credible projection of revenues and expenses, separation of capital and operational items, cash flow, and disclosure of planning assumptions. 2. Plan the expenditure in any fiscal year of more funds than are conservatively projected to be received in that period. 3. Fail to provide for governance costs in all budget planning. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Quarterly in Sept., Dec., March, June |
| EL-5 POLICY
TITLE: FINANCIAL CONDITION & ACTIVITIES With respect to the actual, ongoing financial condition and activities, the DIRECTOR shall not cause or allow the development of fiscal jeopardy or a material deviation of actual expenditures from board priorities established in Ends policies. Accordingly, the Director may not: 1. Use any long-term reserves. 2. Conduct interfund shifting in amounts greater than can be restored to a condition of discrete fund balances by certain, otherwise unencumbered revenues within 30 days. 3. Fail to settle payroll and debts in a timely manner. 4. Allow tax payments or other government ordered payments or filings to be overdue or inaccurately filed. 5. Make a single purchase or commitment of greater than $10,000. Splitting orders to avoid this limit is not acceptable. 6. Acquire, encumber or dispose of real property of a value greater than the limit set in the Charter. 7. Fail to aggressively pursue receivables after a reasonable grace period. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Quarterly in Sept., Dec., March, June |
| EL-6 POLICY
TITLE: EMERGENCY DIRECTOR SUCCESSION In order to protect the board from sudden loss of DIRECTOR services, the DIRECTOR will have a plan for continuance of all aspects of the Director position. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Annually in June |
| EL-7 POLICY
TITLE: ASSET PROTECTION The DIRECTOR shall not allow assets to be unprotected, inadequately maintained, inappropriately used, or unnecessarily risked. Accordingly, the Director may not: 1. Fail to insure against theft and casualty losses to at least 80% percent replacement value and against liability losses to board members, staff and the organization itself in an amount greater than the average for comparable organizations. 2. Allow unbonded personnel access to material amounts of funds. 3. Fail to take reasonable steps to ensure that the facilities and equipment are not subject to improper wear and tear or insufficient maintenance. 4. Unnecessarily expose the organization, its board or staff to claims of liability. 5. Fail to protect intellectual property, information and files from loss or significant damage. 6. Receive, process or disburse funds under controls, which are insufficient to meet generally accepted accounting procedures. 7. Invest or hold operating capital in insecure instruments, including uninsured checking accounts and bonds of less than AA rating at any time, or in non interest-bearing accounts except where necessary to facilitate ease in operational transactions. 8. Endanger the organization's public image or credibility, particularly in ways that would hinder its accomplishment of mission. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Annually in October |
| EL-8 POLICY
TITLE: COMPENSATION AND BENEFITS With respect to employment, compensation, and benefits to employees, consultants, contract workers and volunteers, the DIRECTOR shall not cause or allow jeopardy to fiscal integrity or to public image. Accordingly, the Director may not: 1. Change his or her own compensation and benefits, except, as his or her benefits are consistent with a package for all other employees. 2. Promise or imply permanent or guaranteed employment. 3. Establish current compensation and benefits, which deviate materially from the geographic or professional market for the skills, employed. 4. Create obligations over a longer term than revenues can be safely projected, in no event longer than one year. 5. Establish or change pension benefits so as to cause unpredictable or inequitable situations. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Bi-Annual in December & June |
| EL-9 POLICY
TITLE: Communication and Council to the Board The DIRECTOR shall not permit the board to be uninformed or unsupported in its pursuit of it’s vision. Accordingly, the Director may not: 1. Neglect to submit monitoring data required by the board (see policy on Monitoring DIRECTOR Performance) in a timely, accurate and understandable fashion, directly addressing provisions of board policies being monitored. 2. Let the board be unaware of relevant trends, anticipated adverse media coverage, threatened or pending lawsuits, material external and internal changes, particularly changes in the assumptions upon which any board policy has previously been established. 3. Fail to advise the board if, in the DIRECTOR's opinion, the board is not in compliance with its own policies on Governance Process and Board-DIRECTOR Linkage, particularly in the case of board behavior, which is detrimental to the work relationship between the board and the DIRECTOR. 4. Fail to gather for the board as many staff and external points of view, issues and options as the board determines it needs for fully informed board choices. 5. Present information in unnecessarily complex or lengthy form. 6. Fail to deal with the board as a whole except when (a) fulfilling individual requests for information or (b) responding to officers or committees duly charged by the board. 7. Fail to supply for the consent agenda all items delegated to the DIRECTOR yet required by law or contract to be board-approved, along with the minimum amount of supporting data necessary to keep the board informed. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Annually in February |
| EL-10 POLICY
TITLE: Ends Focus of Grants or Contracts The DIRECTOR may not enter into any grant or contract, unless it emphasizes the production of ends and the avoidance of unacceptable means. Adopted January 2000 Monitoring Method: Directors Report Monitoring Frequency: Bi-Annual in August & February |
| © 2006 NRCCS | NORTH
ROUTT COMMUNITY CHARTER SCHOOL PO Box 1002 • 54200 RCR 62 • Clark, CO 80428 Tel: 970-871-6062 |